Why use S|CUBED?

Simple, we are the best!

No other industry solution provides the same level of capacity, flexibility, quality, service, and value!

Read through the frequently asked questions below to understand what makes our Human Capital Management Solution number one and compare your current or “want-to-be” HR Solutions against some industry benchmark criteria.

Frequently Asked Questions

User Interface

Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Is the solution Cloud Based
Is the solution Browser independent?
Can you access the solution on any device including PC, Tablet and Smart phone?
Does the solution support full “white labelling” and corporate branding?
Is Self Service (Employee and Management) an integrated part of the solution as opposed to an additional “bolt-on” module?
Does the solution provide an employee space (Home Page) where all HR and Operational actions and responsibilities managed by the solution are summarised?
Does the solution send automatic e-mails to remind Managers and Staff members of outstanding responsibilities?

Technical Differentiators

Technology Platform

Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Is the Solution developed in C# on the .Net framework on a SQL database using the most recent Object-Oriented standards?
Can the solution be installed on a central server and can all employees access the solution 24 / 7, if they have access to the server?
Does the system allow a single login via AD or Novell authentication?
Can security access be set up for groups and roles, and then let individuals be linked to more than one role?
Can users create and configure their own data fields without software vendor intervention?
Does the system enable easy auditing (i.e. can changes to any field in the system be monitored and can the data be restored to reflect the status quo at any historic juncture)?
Does the solution reduce the need for IT intervention?

Workflow and Process Management

Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution have a build-in workflow engine that allows for the easy emulation and configuration of any client defined business process (including non-HR process)
Does the Workflow engine allow data exchange with third party solutions?
Can Workflows be customised to support specific client Business processes?
Can the configuration of custom workflows be done from the solution “front end”?
Can the solution allow the organisation to map, manage and automate any organisational workflow processes (e.g. Customer Relationship Management, Compliance and Finance)?

Disaster Recovery

Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow for optimal disaster recovery, by utilizing modern Virtualization techniques that provide both Snapshots and 24/7 guaranteed system availability and ensure 100% uptime?

Functionality

Core Functionality

Employee Master File (EMF)
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable the organisation or the employee to capture and update all relevant employee demographic information electronically, and thus replace the paper based employee file?
Can existing employee data easily be imported from other solutions?
Can employee data be synchronised with other 3rd party solutions?
Does the solution create an Employee Time Line summarising the employee journey through the organisation from Recruitment to Exit?
Does the solution allow Employee Master File Self Service?
Payroll – Cost Components
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow the organisation to set up unlimited different types of Cost components in the system?
A – Earnings / Allowances
B – Deductions
C – Company Cost
D – Other Cost / Fringe Benefits
Does the solution allow all value to be reflected in the current month’s reports/GL Interface?
Does the solution allow for Cost components to be linked to the GL Account number?
Does the solution allow for Cost components to be linked to the IRP5 requirements / source codes?
Does the solution have a facility available to import payroll information into the system for :
- Temporary Pay Entries
- Permanent Pay Entries
Payroll – Staff Categories
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution cater for different multiple types of employee categories?
Can the solution handle the working of shift patterns for weekly and bi-weekly paid employees?
Can the Payroll be run for all employees, selective groups or individuals?
Payroll – Data Capturing
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution cater for bulk capturing of payroll information – “fast entries”?
Does the solution verify/check the data captured (employee number, if the cost component code exists, etc.) before saving the data?
Payroll – Foreign Employees
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution develop different payroll reports per Foreign Employee Group?
Does the solution provide a Tax Indicator to calculate the correct tax of the country involved?
Can the solution handles different country requirements within the same centralized database?
Payroll – Payroll – On Screen Payroll Results
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow practitioners to view payslip results on screen without printing the payslip?
Does the solution allow variance in pay comparisons by a user defined amount or percentage?
Payroll – Statutory Requirements
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Is the statuary values easy maintainable?
Payroll – Salary Structuring
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution handle different salary structures as per the client’s requirements (i.e. CTC or Normal Pay)
Payroll – Interim Transactions
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the system cater for an interim run requirement?
Does the system cater for the interim run pay slip?
Can the interim run net pay result be paid to the employee via an EFT bank transfer file?
Can the system provide interim run reports?
Payroll – Payment of Net Pay Salaries
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the system make payments via EFT for net salaries?
Can the solution enable payment via multiple EFT bank files?
Does the solution allow for payment via Cheque?
Can payment be made into more than one bank account if the employee needs to split his/her net pay amount?
Payroll – Payment to Third Parties
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the system make payments via EFT for 3rd party payments? If not, would the system be able to interface to a 3rd party payment system?
Payroll – Payslips
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the system generate electronic pay slips?
Can the pay slips be distributed via Self Service?
Is it possible to create a sample pay slip for a single employee? (This would be done when an employee complete benefits modelling).
Once payroll capturing has been done for an employee, can the system generate a ‘dummy’ pay slip for the purposes of checking the input?
Payroll – Tax Year End
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the Solution support all Tax Year End functions as required by the SARS?
Organisational Structure
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow practitioners to accurately visualise and change the Organisational Structure?
Does the solution allow for the creation of any number of structure types, and can it facilitate the management of very complex and matrix structure types?
Does the solution have a build in Organisational visualisation report?
Can all defined structures also be exported to best of breed Organisational visualisation tools such as MS Visio?
Position Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow the organisation to define Jobs in accordance with the requirements of all relevant Labour Legislation? (i.e. Occ Levels, OFO Codes Grading etc.)
Does the solution have an OFO Code generation wizard, to assist practitioners with the classification of Jobs?
Does the solution support multiple OFO Code versions (i.e. 9, 10, 12), to ensure accurate Work Place Skills Plan and Annual Training Plan reporting?
Can Practitioners as well as Managers define key job requirements KPA’s and KPI’s as well as tasks?
Does the solution facilitate the development of an organisational Competency framework (in line with the principles of the Stratified Systems Theory)?
Can employees be linked to more than one Job?
Can practitioners create additional custom fields to define and enrich Job information?
Can Individual Job Descriptions/Profiles be generated and printed as reports.
Can Individual Employment Contracts be generated and printed.
Compliance Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution support practitioners to comply with the various demanding demographic labour reports?
Does the solution ensure easy and accurate Employment Equity reporting?
Does the solution enable practitioners to capture Skills Development Data and facilitate the generation of easy and accurate Skills Development Reports?
Does the Solution provider update compliance reports on an annual basis to ensure continuous compliance with relevant legislation?
Leave Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the functionality allow for the configuration of unlimited complex leave rules and authorisation protocols?
Do Managers and Employees have access to Leave Planning functionality that will enable them to plan future leave without interaction with any Leave Administrators?
Do Managers have access to a dynamic Subordinate Leave planner that enables them to evaluate past leave trends and future leave applications?
Can multiple role-players be notified when leave applications are submitted and approved?
Document Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution have a Document Management functionality allowing the organisation to store any number of employee related documents such as ID’s Medical records, Certificates.
Does the solution allow for the creation of any number of Document folders and sub-folders to ensure effective management and retrieval of information?
Does the solution have a “Secure Document Manager” allowing the organisation to publish any number of secure documents, including Payslips and IRP5’s?
Collaboration and Corporate Social Networking
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution provide a platform for internal debate and organisational learning?
Does the Collaboration platform allow the creation of user groups?
Does the solution allow the organisation to conduct quick opinion polls on topical issues and can polls be open for contributions by all staff or limited to a selected group?
Does the solution enable practitioners to publish policies and procedures?

HR Automation

Staff Movement (including Increase Management)
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution workflow be configured to facilitate staff movement and update all related operational systems including Payroll and Projects Registers automatically?
HR Helpdesk
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable staff members to access or request HR information via a wizard driven workflow?
Can all HR related queries be logged and resolved via the HR Helpdesk workflow?
Industrial Relations
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution allow the configuration of any Industrial Relations process? (Disciplinary as well as Grievance process)
Can the solution be configured to guide managers and employees by means of workflow through the IR process?
Can the solution generate relevant IR documentation, including Notifications and IR reports?
Does the solution automatically update the Employee Master File, when any IR incidents occurred, to ensure accurate compliance reporting?
Does the solution enable easy retrieval of historic IR information for use during possible future IR cases or possible re-employment?
Travel Requisition
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable the management of complex travel requisition processes including the booking of flights and accommodation?
Time Sheet Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable resource/client/project/task mapping including mapping from external sources (i.e. SAP and Oracle)?
Does the solution enable the formulation of multiple resource/client rates?
Do the solution enable resources to capture time spend on clients/projects/task?
Does the solution enable real-time reporting on Time Sheets?
Claims Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution facilitate the configuration of unlimited and complex Claims Management workflow processes, including the attachment of relevant documentation?
Health Tracker
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable the management of Staff Wellness? This includes accurate record keeping and follow-up.
Ad Hoc Automation
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution allow the organisation to map, manage and automate any organisational workflow processes (e.g. Customer Relationship Management, Compliance and Finance)?

Strategic Human Capital Management

Recruitment
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution kick-off the Recruitment Process automatically as soon as an employee resigns?
Does the solution enable the configuration of a customized Staff Requisition process?
Does the solution allow practitioners to advertise positions internally, as well as on the company website?
Does the solution enable the posting of Job Advertisements to all well-known Job Portals?
Does the solution enable prospective candidates to apply online, and to submit all relevant documentation (i.e. CV’s, proof of education, references etc.) electronically?
Does the solution enable the creation of Candidate Short-lists based on responses obtained during the application process?
Does the solution enable practitioners to use and maintain a Candidate database?
Does the solution enable easy On-boarding, including the automatic generation and sending of regret and offer letters?
Performance Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Does the solution enable the development of an Organisational Strategic Framework?
Does the solution support the implementation of multiple Performance Management frameworks and methodologies (i.e. Balanced Scorecard, Performance Prism, Six Sigma)?
Does the solution facilitate the alignment of Job Scorecards (KPA’s and KPI’s) with the Organisational Strategic Framework?
Does the solution facilitate the development of customized Performance Contracts per individual staff member, including target setting and customised weighting?
Does the solution allow the customization of Performance Management terminology?
Does the solution enable practitioners and managers to develop any number of rating scales and to utilize different rating scales in the same contract (i.e. KPI 1 has a 5 point rating scale and KPI 2 has an Actual vs. Target Scale)?
Does the solution allow practitioners to schedule any number of Assessments during the course of the year?
Does the solution provide Assessment progress tracking reports that are easy to use?
Does the solution allow for 360 degree evaluation?
Can evaluators be automatically selected based upon pre-defined criteria such as direct reporting lines (as defined in the Organisational structure) or similar Job Descriptions (as defined in the Position Management functionality)?
Can evaluators be nominated manually if the business rules determine this?
Are all historic information captured in a Data ware- house and allow for the management of "Slow moving dimensions" i.e. Is Performance Contract history time and date stamped?
Does the solution enable managers to conduct and record regular “performance tracking” conversations?
Learning Management
Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Can the solution be configured to emulate and automate the existing Organisational Learning process?
Does the solution enable the development of an organisational course library?
Does the solution enable the easy categorisation of courses (i.e. number of Unit Standards, Course Cost, CPD credits)
Does the solution enable practitioners to develop Qualification packages and Learnerships (in line with the requirements of the NQF), based on grouping or tagging of individual courses or Unit Standards?
Does the solution enable the development and maintenance of a Vendor Library (including the creation of any number of Vendor categorisation fields such as SETA accreditation)?
Can practitioners develop and publish an annual Training Calendar?
Does the solution allow for the development of Personal Development Plans (PDP)?
Does the solution manage the training registration and authorisation process?
Does the solution publish course material online?
Does the solution track trainee progress and are Training records (including training cost) automatically updated?
Does the solution facilitate the booking of accommodation for trainees (including communication with 3rd party accommodation providers)?
Does the solution enable Talent and Career Planning? (i.e. Drotter Leadership Pipeline)
Can employees be plotted on a Talent Grid?

Reporting and Business Intelligence

Criteria Fully Supported Supported via Modification / Third Party Solution Not Supported
Is all information stored in a data warehouse to ensure data can be interrogated by any recognised Business Intelligence tool?
Does the solution have a report wizard to enable the easy generation of custom reports?
Does the solution cater for the generation of all relevant statutory reports?
Is it possible to create flexible queries against data stored in the database using SQL Queries?
Does the solution enable users to export all data to various data formats including Excel?
Does the solution allow Reporting Self Service (i.e. can access to reports be governed by system role)?
Can reports be generated automatically and e-mailed to staff members as and when required?